Ask what the quotation is actually supplying

A stock enquiry and a custom-production enquiry can begin with the same fabric photograph, but they may refer to different supply conditions. Identify the exact SKU, shade, finish and required quantity. Ask whether the offered quantity is available in the condition you need or whether further production is involved. Do not turn a general stock statement into a commitment for every color.

Use the fabric library to keep an identifiable product beside the enquiry. If you are matching another fabric, explain which properties must remain the same. A proposed alternative should have its own reference rather than silently replacing the original selection.

Keep sample quantity separate from bulk minimums

Hanzhong offers swatches, color cards and sample lengths. Sample lengths normally start at one metre, with special requirements discussed separately. This is a sampling arrangement, not a statement that every bulk color can be ordered by the metre. The customer pays sample and courier charges, as described in the sample policy.

When asking about a bulk minimum, record the unit, quantity per quality, quantity per color and whether different shades may be combined. Ask whether the quoted amount is a minimum, a full-roll quantity or a stock balance. Keep those answers attached to the quotation instead of assuming that an advertised sample option describes the production order.

Make the stock check specific

  • SKU and exact shade or approved physical reference.
  • Required finish and the condition represented by the available sample.
  • Quantity currently offered and the proposed roll or cutting arrangement.
  • Whether the order uses one lot or several lots.
  • When availability and dispatch will be reconfirmed for the order.

Regular qualities are usually in stock, and in-stock samples can generally be dispatched the same day subject to the selected product and color. Neither statement establishes current bulk availability or a delivery date. Confirm bulk and sample timing separately.

Describe what is changing in a custom request

A different color, finish or construction needs a clear brief. Say which specification is fixed and which alternatives can be considered. Ask the supplier to explain the proposed approval steps, applicable quantity requirements and timing before approving production. Do not use a previous stock quotation as automatic authority for a custom order.

The development page provides the starting route. Send the intended garment, reference, color and quantity. Any sample or development charge needs its own confirmation; this guide does not publish a universal custom MOQ.

Plan the repeat order before approving the first one

Keep the approved quality, shade and finish reference with the original order documents. For a repeat, ask whether the same specification and shade can be supplied, what needs to be rechecked and whether a new production lot is involved. A repeated SKU or screen color is not by itself proof that batches match.

If shade consistency matters to a set or collection, agree how the physical reference will be reviewed and which party approves a new lot. Treat a changed specification or unavailable shade as a new decision rather than assuming the supplier will substitute automatically.

Send a brief that separates the two quantities

State the sample request on one line and the estimated bulk requirement per color on another. Add the destination and target date. Use the quotation checklist to record unresolved commercial points, then send the sourcing enquiry. Keep the supplier's written response with the chosen sample.